Date: Tue, 20 Oct 2009 14:18:31 -0500 Message-ID: <90f97e6a0910201218k5cc21die24693c5fdf2d047@mail.gmail.com> Subject: Re: List Serve FW: Policy for Collecting Artifacts From: Schumacher Farm <schumacherfarm@gmail.com>
*When a person brings in an item*
We complete a Field Receipt. This form allows us to give it an accessioning
number, description, and signature of the donor and signature of receiver.
We give a photocopy of this form to the donor and file the other in the
Field Receipt binder.
We explain to the donor that our donations are board approved at each
monthly board meeting and that we will be in contact with them after the
next meeting. (This way we only take in what is appropriate or needed for
our particular time period.)
*If it is approved:*
We file the Field Receipt in proper order in the Field Receipt binder.
Send a thank you letter along with 2 "Deed of Gift" forms with S.A.S.E, so
that the donor acknowledges that the item now belongs to the Friends. They
return one sheet and keep one sheet for their records. Our sheet is filed
in the Deed of Gift binder.
*The Artifact*
The item is then marked with it's accessioning number, restored if
necessary, stored properly with a copy of the Field Receipt (that gave all
the information about the item and donor)
If it is not approved, the person is contacted, and given a letter thanking
them for thinking of us. We are often able to refer them to another group
where the item may be more suitable.
On Mon, Oct 19, 2009 at 10:12 AM, Seymour, Janet I - WHS <
Janet.Seymour@wisconsinhistory.org> wrote:
> List Serve Members - Here is an inquiry from the Jacksonport Historical
> Society - please reply to the list with your suggestions and comments. Thank
> you! Janet
>
> Janet Seymour
> Field Services Representative - Northern Region, Wisconsin Historical
> Society
> c/o Department of History, UW-Eau Claire
> 105 Garfield Avenue Eau Claire WI 54701
> Voice: 715-836-2250
>
> Collecting, Preserving, and Sharing Stories Since 1846
>
>
> ------------------------------
> To All List Serve Members:
>
> The Jacksonport Historical Society, Inc. has asked me to put together a
> written policy for accepting artifacts for the Jacksonport Historical
> Society Archives. About a year ago we purchased property and are in the
> planning stage as to the layout of the property and design of a museum (or a
> group of buildings for a museum). We have been accepting everything that
> someone has donated to the Historical Society, but are getting limited on
> storage space. There fore the general consensus of the Board of Trustees is
> that we need to create a policy for collection of artifacts, but still want
> to be careful that we do not hurt anyone's feelings or "step on anyone's
> toes" by not accepting something that we feel would not be a usable artifact
> for us.
>
> We would be pleased to hear from other Historical Society's as to what
> their artifact collection policy is or any suggestions and advice that they
> may have.
>
> Regards
> Eileen Roberts
> Jacksonport Historical Society
> 4768 Hwy 57
> Sturgeon Bay, WI 54235
> Phone: 920-743-6415
> jacksonporthistory@charter.net
> www.jacksonporthistoricalsociety.org
>