Date: Wed, 12 May 2010 09:22:25 -0500 (CDT)
From: Sauk-Prairie Area Historical Society <spahs@verizon.net>
Message-id: <378561984.276998.1273674145844.JavaMail.root@vms170057>
Subject: localhistory@listserve.uwec.edu
Hi ListServe,
Our Board of Directors is considering changing our procedure for accepting gifts for accessioning.
Currently the manager and the collection committee can take in items that seem to pertain to our mission statement. We give the donor a temporary custody form and enter the items into PastPerfect.
The collection committee meets to decide what we will actually accession and what should be returned to the donor. We then do the entry into PastPerfect, splitting the accession and the returned items, and notify the donors with the Deed of Gift and/or the information to pick up the items not accepted.
The proposed change is to require all donors to sign the Deed of Gift before we will accept anything. The purpose is to alleviate the temporary form step and to actually own everything up front, allowing us to sell or dispose of anything in our possession.
Could you please share how your organization handles donations and what your thoughts are regarding our proposed change?
Thank you for your important input.
Fauhn Breunig
Museum Manager
Sauk Prairie Area Historical Society 565 Water St., Prairie du Sac, WI 53578 608-644-8444