From: "Bernstein, Rick A - WHS" <Rick.Bernstein@wisconsinhistory.org> Date: Fri, 9 May 2014 10:08:38 -0500 Subject: FW: May 2014: Attaching Multiple Images, Upcoming Training Message-ID: <00AA6B5EE1FBC74AB188B9C284246D89018AB2D776@MEWMAD0P1701.accounts.wistate.us>
Some important information from our friends at Museum Software, the makers of PastPerfect.
Rick Bernstein
Field Services-Southern Region
Wisconsin Historical Society
608 264 6583
Collecting, Preserving and Sharing Stories Since 1846
From: newsletter5@m2.comm100email20.com [mailto:newsletter5@m2.comm100email20.com] On Behalf Of PastPerfect News
Sent: Thursday, May 08, 2014 10:08 AM
To: Bernstein, Rick A - WHS
Subject: May 2014: Attaching Multiple Images, Upcoming Training
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Want to Attach Multiple Images at Once? Now You Can!
The ability to attach images en masse is here! With our latest free update you can now attach multiple images at once to a catalog record. This new feature will improve your workflow by streamlining the way you digitize your collection:
* Cataloging a board game with lots of pieces? Attach detailed images of each piece from one convenient screen!
* Digitizing a 150 page yearbook? Attach a scan of each page with just a few clicks!
* Documenting a new piano with images from every angle? Attach all of your images in seconds!
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This new feature is available in our free 5.0D1 update for organizations that own the MultiMedia upgrade. Download the free update from http://www.museumsoftware.com/softwareupdates.html<http://comm100email20.com/Newsletter/Newsletter_Click.aspx?version=4&type=0&EmailId=562&EmailMessageId=1054&UserOrContactId=13491&siteId=45720&LinkId=2475>.
If you have any questions about this new feature or about running the update, please don't hesitate to call us at 1-800-562-6080.
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Get Ready for PastPerfect Training!
Jennessa Reed
Get a jump on summer collections data entry with PastPerfect Training! Our Online Training classes are a great way to learn PastPerfect 5.0 from the comfort of your home or office. Each class is taught by experienced PastPerfect trainers who focus on consistent data entry and maximizing the use of your PastPerfect program.
Please join us for the next Training class:
Cataloging Collections with PastPerfect 5.0
May 13-15 | 10:00 a.m. - 12:30 p.m. ET (7:00 a.m. - 9:30 a.m. PT)
From the basics of navigation and attaching images to using authority files and keeping your data safe, this class will show how using PastPerfect can speed up your data entry process. We will focus on efficiency, while keeping an eye on consistency, through the accession process from the moment "a man walks in with a box.” New users of PastPerfect will learn recommended methods for consistent collections data entry; experienced users will pick up tips to maximize their use of the program. A free copy of the Cataloging Collections with PastPerfect 5.0 Training CD, which complements the class, will be sent to all attendees of this three-day class.
Training classes start at just $69 per person for AASLH members. Seats in this class are filling up quickly, so call us TODAY at 1-800-562-6080 to reserve your seat!
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Contacting Volunteers Based on Availability
Melissa Sheinman
With summer around the corner many museums are getting ready for summer projects and community events. PastPerfect’s Contact Lists allow you to easily notify volunteers of upcoming events that fit their availability.
Let’s take the example of a “Saturday Movie Series” that will need volunteers every Saturday in July. To notify your volunteers of this opportunity you can create a Contact List of active volunteers with Saturday availability. You can easily send a letter to this contact list with information about the upcoming event.
Begin at the Main Menu of PastPerfect and click on “Contact Lists.” Click the “Create a New List” button, type the list name and assign it to a folder and then click “OK”. Select your new list and click “Add Records to Selected List” from the left sidebar.
In this example we have two criteria for our list: contacts must have an active volunteer status and must be available on Saturday. For the first filter statement select “Volunteer Status” for field, select “Begins with” for condition, and type “Active” for value. Click “Add to Statement.” For the second filter statement select “Volunteer Available Saturday” for the field and select “True” for condition. Make sure that “and” is selected as your connector and then click “Add to Statement.” Your Filter Statement box should look like the one below.
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After you run the query click “Add Selected Contact Records to List.” You now have a list of all active volunteers with availability on Saturday. You can easily send a Mail Merge letter about your “Saturday Movie Series” event to the contacts on this list. For detailed steps about setting up Mail Merge letters please see our Knowledge Base<http://comm100email20.com/Newsletter/Newsletter_Click.aspx?version=4&type=0&EmailId=562&EmailMessageId=1054&UserOrContactId=13491&siteId=45720&LinkId=2502> article on creating Mail Merge letters.
Additional Resources:
Managing Volunteer Hours<http://comm100email20.com/Newsletter/Newsletter_Click.aspx?version=4&type=0&EmailId=562&EmailMessageId=1054&UserOrContactId=13491&siteId=45720&LinkId=2501> Webinar
"How do I enter Volunteer Hours?"<http://comm100email20.com/Newsletter/Newsletter_Click.aspx?version=4&type=0&EmailId=562&EmailMessageId=1054&UserOrContactId=13491&siteId=45720&LinkId=2500> Knowledge Base Article
"How do I set up a new Volunteer Project, Activity, or Location?"<http://comm100email20.com/Newsletter/Newsletter_Click.aspx?version=4&type=0&EmailId=562&EmailMessageId=1054&UserOrContactId=13491&siteId=45720&LinkId=2499> Knowledge Base Article
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Keep Your Hard Work Safe: Backup your Data
If your computer or server crashed would you be prepared? Not having a recent backup of your PastPerfect data puts you at risk of losing weeks or months of hard work. Backing up your data only takes a few minutes and could save a lot of time and effort in the future. We very strongly encourage you to make regular backups of your data, images, and multimedia. All of our backup recommendations can be found in the following Knowledge Base<http://comm100email20.com/Newsletter/Newsletter_Click.aspx?version=4&type=0&EmailId=562&EmailMessageId=1054&UserOrContactId=13491&siteId=45720&LinkId=2498> article.
Please call us at 1-800-562-6080 if you have questions about backing up your data.
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May 2014
Attaching Multiple Images
Upcoming Training
Contacting Volunteers
Backup your Data
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Upcoming Events
May 13-15: Collections Training
May 26: Memorial Day, Office Closed
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Update Release: 5.0D1
The latest update to PastPerfect 5.0, 5.0D1, was released on April 29, 2014.
This update contains fixes to the program as well as new features. The update is free and available for download at our website<http://comm100email20.com/Newsletter/Newsletter_Click.aspx?version=4&type=0&EmailId=562&EmailMessageId=1054&UserOrContactId=13491&siteId=45720&LinkId=2475>.
If you have any questions about this update, please call our support office at 1-800-562-6080.
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From the Blog
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This day in history
May 6th 1861 - Jefferson Davis approves a bill declaring war between United States and the Confederacy.
"In 1853, Davis was appointed secretary of war by President Franklin Pierce. He served in that position until 1857, when he returned to the Senate. Although opposed to secession, while back in the Senate he continued to defend the rights of southern slave states. Davis remained in the Senate until January 1861, resigning when Mississippi left the Union.
In conjunction with the formation of the Confederacy, Davis was named president of the Confederate States of America on February 18, 1861. On May 10, 1865, he was captured by Union forces near Irwinville, Georgia, and charged with treason. Davis was imprisoned at Fort Monroe in Virginia from May 22, 1865, to May 13, 1867, before being released on bail paid partly by abolitionist Horace Greely." Biography.com<http://comm100email20.com/Newsletter/Newsletter_Click.aspx?version=4&type=0&EmailId=562&EmailMessageId=1054&UserOrContactId=13491&siteId=45720&LinkId=2492>
The above picture is a souvenir photograph of Ex-President Jefferson Davis going to a statue unveiling ceremony. This can be seen at the Troup County Archives & Historical Society<http://comm100email20.com/Newsletter/Newsletter_Click.aspx?version=4&type=0&EmailId=562&EmailMessageId=1054&UserOrContactId=13491&siteId=45720&LinkId=2491>.
Other events this week in history:
May 5th 1941 - Chanel No. 5 released
May 6th 1794 - Haiti, under Toussaint L'Ouverture, revolts against France
May 7th 1915 - Lusitania sunk by German submarine; 1,198 lives lost
May 8th 1945 - V-E Day; Germany signs unconditional surrender, WWII ends in Europe
May 9th 1754 - First newspaper cartoon in America, the divided snake "Join or Die"
Visit the blog<http://comm100email20.com/Newsletter/Newsletter_Click.aspx?version=4&type=0&EmailId=562&EmailMessageId=1054&UserOrContactId=13491&siteId=45720&LinkId=2484>.
PastPerfect Software, Inc.
300 N Pottstown Pike, Ste 200
Exton, PA 19341
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1-800-562-6080
news@museumsoftware.com<mailto:news@museumsoftware.com>
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PastPerfect Software, Inc. | 300 North Pottstown Pike, Suite 200 | Exton | PA | USA | 19341
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