Message-Id: <158441a788e071e441a19b17331ed6e2eb79ab29@webmail> From: "John/Sandy Decker" <deckercorp@charter.net> Subject: Re: Pandemic-era Annual Meetings? Date: Tue, 04 Aug 2020 23:43:18 +0000
History friends,
My suggestion for a belt-and-suspenders approach to a
n October annual
meeting of members would be to solicit written proxie
s to meet
whatever your quorum requirement may be. That route can be t
aken so
long as your bylaws do not prohibit proxy voting.
Proxies s
hould be sent to the organization's secretary, and be signed
and dated
by the member. An in-person meeting can be held with reduced
attendan
ce, and with masks and social distancing, as Bobbie suggested.
I am in
an organization that specifically prohibits proxy or absentee
voting,
so we met in person for our annual meeting, but with
appropriate soci
al distancing. All went well until we gathered for the
after-meeting p
hoto, where distancing went out the window. Oh, well.
Happily, nobody
got sick.
For the longer term, my suggestion would be to amend your b
ylaws to
permit voting by ballot, which can be done electronically. Th
is is
covered in section 181.0708 of the Wisconsin Statutes, which are
readily available on the Wisconsin Legislature web site.
Unless an
organization is given to contention and litigation (I know,
some are)
I would say to put health and practicality first, and carry
on.
Joh
n Decker
-----------------------------------------From: "Destine
e Udelhoven"
To: "localhistory@listserve.uwec.edu"
Cc:
Sent: Tue
sday August 4 2020 5:59:58PM
Subject: Re: Pandemic-era Annual Meetings
?
Thanks for sharing your experience, Bobbie!
DESTINEE
K. UDELHOVEN
"And there are never really endings, happy or otherw
ise. Things keep
going on,
they overlap and blur, your story is p
art of your sister's story is
part of many other stories,
and the
re is no telling where any of them may lead."
~Erin Morgenstern, T
he Night Circus
.
-------------------------
FR
OM: localhistory-request@listserve.uwec.edu on behalf of Bobbie
Erdma
nn
SENT: Tuesday, August 4, 2020 2:55 PM
TO: TO: localhistory@listser
ve.uwec.edu
SUBJECT: RE: Pandemic-era Annual Meetings?
Berlin Historical Society had an all member meeting just before the
all state “mask edit”
because we had some t
ime-sensitive decisions to make also. People
used the social distancin
g
and those that wanted to wear masks could. Another option wo
uld be
to hold the meeting
outdoors which makes it easier to
social distance.
Bobbie
-------------------------
FROM: localhistory-request@listserve.uwec.edu
[mailto:localhistory
-request@listserve.uwec.edu] ON BEHALF OF Destinee
Udelhoven
SENT:
Tuesday, August 04, 2020 12:47 PM
TO: Wisconsin History List Serve
SUBJECT: Pandemic-era Annual Meetings?
Hi, History Friend
s!
I work at the Mount Horeb Area Historical Society in Moun
t Horeb,
WI.
We are currently contemplating our Annual Mee
ting, traditionally
held in October.
Because of our budget
cycle (fiscal year begins Oct 01), postponing
the meeting would mean
operating without an approved budget-something
we are hoping to avoid
.
How do we fulfill this necessity, while safeguarding the h
ealth of
our membership?
(Our specific bylaws do not expli
citly allow for a virtual meeting,
and a vote of the membership is nee
ded to change the bylaws.)
I WAS WONDERING--HOW ARE OTHER NO
NPROFITS HANDLING THIS QUANDARY?
HOW IS YOUR ORGANIZATION
APPROACHING/HOW DID YOUR ORGANIZATION
HANDLE YOUR 2020, PANDEMIC-ERA
ANNUAL MEETING?
Thanks in advance for any insights you can
provide!
Best Wishes,
DESTINEE K. UDELHOVEN
"And there are never really endings, happy or otherwise. Things keep
going on,
they overlap and blur, your story is part of your siste
r's story is
part of many other stories,
and there is no telling w
here any of them may lead."
~Erin Morgenstern, The Night C
ircus
.