Message-ID: <C0250D9031D240F9A28D681EA4FFE59A@JimLairdPC> From: "Jim Laird" <jimhope@charter.net> Subject: Re: List Serve FW: PastPerfect news: April 2009 Date: Tue, 7 Apr 2009 07:46:20 -0500
I love PastPerfect software and the job that it does. Our society has
used it since it first was available. I do want to warn small
organizations with limited funds. They are starting to enforce their
"get help" policies. It is over $400 a year to subscribe to their full
time service. If you don't buy that service they will charge over $80
for each time you call for help. There software is excellent, but
problems arise. With our next problem we might just have to stop using
it.
Regards,
Jim Laird, Waupun Historical Society
----- Original Message -----
From: Seymour, Janet I - WHS
To: localhistory@listserve.uwec.edu
Sent: Monday, April 06, 2009 9:57 AM
Subject: List Serve FW: PastPerfect news: April 2009
Information from Past Perfect Software, for those of you using the
software or who are considering it.
Janet Seymour
Field Services Representative - Northern Region
Wisconsin Historical Society
Voice: 715-836-2250
Collecting, Preserving, and Sharing Stories Since 1846
Review past messages at: http://listserve.uwec.edu/localhistory/
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From: PastPerfect Newsletter [news@museumsoftware.com]
Sent: Sunday, April 05, 2009 11:14 PM
To: Seymour, Janet I - WHS
Subject: PastPerfect news: April 2009
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1. What's New! PastPerfect 4.0 Training CDs
PastPerfect 4.0 Training CDs are an affordable and
convenient way to learn PastPerfect, whether you are new to the software
or just need a refresher. They are a great way to learn at your own
pace, anywhere you want. Plus, as new volunteers and staff join your
organization, you will have a ready and consistent teaching tool at your
fingertips.
Each CD includes basic catalog navigation information as
well as detailed instructions for step-by-step operation of the
software. There are hints to make data entry faster, easier and more
consistent and suggestions for keeping your data safe. Each Training CD
is priced at $39 and includes FREE shipping via US Mail.
"Cataloging Your Collection with PastPerfect 4.0," our
first CD, is a best seller! It reviews processing collections from the
moment a "man walks in with a box." Lessons include basic and advanced
cataloging, attaching digital images/multi-media files to records, and
research methods.
Our second CD in the series, "Managing Contacts,
Donations, and Membership with PastPerfect 4.0" is now available. It
starts with basic setup and adding contacts. It will also teach you how
to automate the repetitive tasks associated with good contacts
management. Lessons include adding dues payments, receiving donations,
writing thank you letters, and recording volunteer hours. The "Lists and
Labels" section shows you how to effectively use built-in lists and
create your own lists using filter statements. "Managing Contacts" helps
you discover the power of an efficient contacts management system that
comes with your comprehensive and easy-to-use collections management
software.
Coming soon on April 30, 2009! Our third CD in the series,
"Researching and Reporting with PastPerfect 4.0," has everything you
need to know about PastPerfect's researching and reporting components.
The lessons begin with basic researching, then work into customizing
reports, and demonstrating how to create your own Report Maker reports.
This CD has tools to help you take advantage of your PastPerfect data
whether you are focused on Membership, Fundraising, Collections,
Exhibits or anything cataloged in PastPerfect.
Training CDs are available in the "Special Offer!" section
at our online store. Please visit our website
(http://museumsoftware.com/training.shtml) for more information or to
place your order. Or please feel free to call us toll free with
questions 1-800-562-6080.
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2. Upcoming Training Sessions
PastPerfect Software offers opportunities to learn from
live instructors through regional and online classes.
REGIONAL CLASS: Buffalo, NY - April 14-16
Hosted by the Buffalo Museum of Science April 14 and
April 15 classes are currently SOLD OUT.
April 14-Cataloging Collections; April 15-Managing
Collections; April 16-Managing Membership and Fundraising Activities
ONLINE CLASS: April 21-23 "Cataloging Your Collection with
PastPerfect 4.0" 12:30-3:00 PM EST
Hosted by PastPerfect Software, this online class covers
the basics of collection management using PastPerfect 4.0 and includes a
FREE copy of our new training CD, "Cataloging Your Collection with
PastPerfect 4.0."
REGIONAL CLASS: Vancouver, WA - June 16-18
Hosted by the Clark County Historical Museum at the
Washington State University-Vancouver campus
June 16-Cataloging Collections; June 17-Managing
Collections; June 18-Managing Membership and Fundraising Activities
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3. We'll see you at the conference!
AAM Museum Expo 2009, Philadelphia, PA - May 1-3
We hope to see you at booth #315!
AASLH Annual Meeting Exhibit Hall, Indianapolis, IN,
August 27-28
Our staff, Brian Gomez and Jennifer Whitfield, are also
part of a panel session, "Building a Worldwide Audience for Your
Collection," which will feature the PastPerfect-Online and Virtual
Exhibit products. See you at AASLH!
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4. Tech Tip - How do I use the Lexicon when cataloging
CDs, DVDs, videotapes, and Blu-ray discs?
Although CDs, DVDs and Blu-ray discs are not included in
the current version of Chenhall's Nomenclature (and therefore not in
PastPerfect's Lexicon), you can add these terms as object names and
assign them to an appropriate Category and Sub-Category. We suggest
using the following object names to conform to the Nomenclature's system
of term that begins with a noun, followed by an adjective descriptor.
Common Name Lexicon Object Name
CD Disc, Compact
DVD Disc, Digital Video
Blu-ray disc Disc, Blu-ray
Since CDs, DVDs and Blu-ray discs can be used for audio,
video, or data storage, we suggest adding these names in the Lexicon
under "Category 6: T&E for Communication," and under the sub-category
"Other T&E for Communication." Then as you catalog these items, you can
use the more common names in the Description and other fields.
Researchers will still be able to find your "DVDs" by keyword searches,
and searches by title, creator, subject, etc.
Videotapes are magnetic tapes, just like compact cassettes
(aka audio cassettes) and magnetic tape for data storage. Since
videotapes store images and sounds, we suggest that you add the object
name "Tape, Magnetic" to the sub-category "Other T&E for Communication"
in the category "T&E for Communication." The existing "Tape, Magnetic"
object name is in the sub-category "Data Processing T&E."
Here are the steps to add object names:
1. On the Main Menu of PastPerfect, select the Setup Menu,
then click the "Lexicon" button.
2. Under Main Category, click on “6: T&E for
Communication.” Then under "Associated Sub-Categories," click on
“Other T&E for Communication.”
3. Click the “Add Object” button at the top right of
the screen. In the box to add a new item, type the suggested object name
such as “Disc, Digital Video." Please click the "OK" button.
4. Once you have added the desired terms, exit from the
Lexicon screen. When you enter new catalog records, you will now be able
to enter or select these terms from the Lexicon, and they will appear
with the appropriate Category and Sub-Category.
If you have questions, please call our support office at
1-800-562-6080, and we will be happy to assist you.
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5. Contact Information
Address: 300 North Pottstown Pike, Suite 200, Exton, PA
19341
Website: www.MuseumSoftware.com
Sales & Product Information: 1-800-562-6080 or
sales@museumsoftware.com
Support: 1-800-562-6080 or support@museumsoftware.com
Training: 1-800-562-6080 or training@museumsoftware.com
Data Conversions: 1-800-562-6080 or
conversions@museumsoftware.com
To unsubscribe: www.museumsoftware.com/newsremoveform.php
or email news@museumsoftware.com
To unsubscribe please reply to this email with
subject "UNSUBSCRIBE" or call 800-562-6080
Copyright © 2009 PastPerfect Software, Inc. All
rights reserved.